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Session format

Information for SESSION COORDINATORS:


Each session will have a session coordinator and the same general format of panel presentations followed by discussion. Each session will address (1) the issues, (2) directions and (3) implementations and recommendations for changes in policy. The nine first round NSF ADVANCE awardees will act as session coordinators.

Timing for the sessions

Each session will be 1 hour and 30 minutes and will follow one of these two options:

OPTION 1:
10 min Introduction of the topic by the session coordinator
4 X 12 min presentations by panelists
20 min discussion
10 min Summary comments by the session coordinator

OPTION 2:
10 min Introduction of the topic by the session coordinator
3 x 16 min presentations by panelists
20 min discussion
10 min Summary comments by the session coordinator

Who should be on the panel?


Since not all of the ADVANCE Institutions can present in every session, it is up to the session coordinator to identify panelists for the sessions. The efforts of the other Institutions that are not presenting in the session can be summarized by the session coordinator in the first 10 minutes or the last 10 minutes of the session.


What format should the presentations be in?


All presenters are requested to have their presentations in MS Power Point format on a CD or pin drive. Session coordinators and panelists should arrive at their session at least 10 minutes before it starts to transfer their presentations to the computer in the presentation room.

Comments

my question still is whether you are against having someone from the organizer's institution actually be on the panel. It seems that the session organizer's time at the beginning and end is more about integrating the information from all of the ADVANCE sites into a coherent whole, and it would be inappropriate to use that time to discuss what the organizer's particular site is doing, rather than summarizing and synthesizing.

Just so we can be specific, I'm thinking of making our Research panel about how to implement climate surveys. I would invite people from the ADVANCE sites I know are doing this or have already done it (e.g., Michigan, Georgia Tech, and ourselves are the main three so far; Utah State and Texas are also starting their process). I have a list of things I would like each person to address. Then, as organizer, I'd take that information and create a set of tips/recommendations for campuses that want to do such an endeavor themselves, which would be presented at the end.

I'm sorry if I'm bugging you too much. I have never organized a panel before, and I want to make sure that we are conforming to what you envisioned for this conference.

Thanks much,
Jenn (Wisconsin)

Yes, your proposal sounds good. The list of tips/recommendations is a great idea.
Mary Lynn (Ga Tech)














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